One record per job
Keep the customer, address, tasks, and notes together.
Dirt work software for owner-operators
Keep the hours and job details you need at billing time.
Track customers, jobs, machine assignments, and hours from the field. CutFill gives owner-operators and small dirt crews a record to work from when it’s time to bill.
Jobs Daily job context
5 Included seats
Together Jobs + hours + notes
For owner-operators
Keep the job details close to the work.
When you quote the job, run the machine, and prepare the bill, the details can end up in three places.
Keep the customer, site, hours, machines, and added-scope notes on one job—even when weather stretches it across several days.
The company, outside contact, and site location stay within reach of the job.
- Organize outside companies and contacts.
- Connect them to the job.
- Find the right person when the crew needs context.
The work you already do
Built around the jobs dirt contractors actually take
Driveways, pads, clearing, drainage, trenching, and haul-off all get a job record.
Customer history
Find the homeowner or builder and the jobs linked to them.
Hours by job
Clock in from your phone; switch jobs when the work changes.
Machine assignments
See the operator, assigned job, and latest recorded hour-meter reading.
Ready for billing
Bill from the record, not from memory.
An extra culvert, another day on the machine, or a rain delay changes the job. Record it while the work is in front of you.
Review that record in CutFill, then create the estimate or invoice in your existing accounting tool.
- Customer and billing details.
- Hours split by job.
- Machine assignments and recorded hours.
- Photos and notes for added work or delays.
Keep the job, its time, equipment, and field records together so the office can work from what happened.
What Core Crew includes.
- Five role-specific seats
- 1 office/admin, 1 foreman, and 3 field workers. They are not five interchangeable office seats.
- Daily job records
- Customers, tasks, job time, equipment assignments, notes, photos, and simple closeout.
- Add maps and weather when needed
- Add Expanded Jobs to Core Crew, or use it as part of Growing or Full.
Example: a driveway job spread over two days
Illustrative example; invoices remain in your accounting tool.
Open the job
Add the customer, site address, tasks, people, and machine.
Record the work
Track job time and machine hours. Note the added culvert or haul-off.
Keep the job open
Record the rain delay and return the next day. Confirm offline updates sync.
Prepare the bill
Review hours and scope notes before creating the invoice in your billing tool.
Who it fits
From one machine to a small crew
Owner-operator
Keep jobs and hours together while you run the machine.
Office help
Give the person handling paperwork their own access to the job records.
A few field hands
Workers clock their own job time and update assigned work.
A second crew
Add foreman or worker seats as needed; compare larger plan bundles on Pricing.
Personal time stays with the job it was charged to, including separate segments when the work changes.
The details that matter
Keep enough detail to explain the job later.
For an owner-operator or small dirt crew, useful software should help when the customer calls after the machine has already moved. Record the details while the work is still in front of you.
- Scope changed halfway through
- Add a dated job note and supporting photos that describe the added work. Keep those beside the time and task record used to review the job; formal change approvals remain in your existing process.
- The machine stayed for another day
- Keep the job open, update the work record, and enter the relevant machine hours. An assignment says where the machine belongs; an entered daily record explains its use.
- A load arrived or was turned away
- Add Material Tracking when ticket quantities matter. Accepted and rejected tickets remain distinguishable, so a rejected load does not inflate the accepted quantity.
- The customer asks about the bill
- Review job time, notes, photos, and closeout before preparing the invoice in your accounting tool. The record supports the explanation; it does not automatically determine what the contract allows you to bill.
Questions
Dirt work software questions
Can one person start on Core Crew?
Yes. Core Crew includes 1 office, 1 foreman, and 3 worker seats. The included roles stay fixed as people join.
Can a job stay open over several days?
Yes. Keep the same job record through partial shifts, rain delays, and return visits.
Can I track hours on a skid steer or excavator?
Record hour-meter readings with the machine’s assigned operator and job. Readings are entered records, not automatic engine telemetry.
Does CutFill create estimates or invoices?
No. Use CutFill’s hours, machine context, and scope notes to prepare them in your existing billing tool.
What works without signal?
Loaded work remains available. Supported clock, task, note, and closeout updates save locally and reach the office after successful sync.
Can a small dirt crew track material and water costs?
Material Tracking can be added to Core Crew or either larger plan, with no dedicated material seat. It records orders, accepted tickets, delivered water, and meter readings. Owner/admin views use entered costs and show missing inputs; water and meter rental stay on their own order.
What should a one-crew walkthrough cover?
Use a job that ran over two days or gained extra scope. Show the customer and job details, assignments, time entries, machine daily record, photos, and closeout. Then confirm which records you would use when preparing the invoice.
Related pages
More for small dirt contractors
Walkthrough
Tell us what a normal week looks like
Tell us which jobs are open, which machines you run, and who helps. We’ll walk through the records you need and confirm a starting package.
- Phone 720-772-8681
- Sales sales@cutfill.io
- General hello@cutfill.io
We’ll use these details to respond and focus the walkthrough on your operation.