Orders
Fixed quantities or open-ended lines on the job.
Material Tracking
Keep every ticket with its order and job.
Record material deliveries, supplier products, and water-meter readings. Review accepted quantities and import/export unit cost. Add Material Tracking to any plan using existing office and foreman seats.
What it does
From the order to the accepted ticket.
The office creates the material order. Foremen log tickets against its lines as loads arrive.
Accepted tickets credit the order, keeping the recorded quantity and remaining need in view.
Material Tracking keeps the order and its tickets together. Accepted tickets credit a fixed order so the remaining quantity stays visible.
- Record the delivery ticket.
- Link it to the material order.
- Review accepted quantity and remaining need.
Inside the module
Keep the details behind the quantity.
Tickets
Source, destination, carrier, quantity, and supporting photos.
Supplier prices
Reuse company product and delivery rates on an order.
Unit cost
Review accepted quantity and cost coverage; missing inputs stay visible.
Water and hydrant meters
Turn the meter dial into a usage record
Put the company’s metered-water product on an open job order. Enter the dial reading when the crew checks the meter.
Each ticket keeps the reading and usage since the previous accepted reading.
- First accepted reading: baseline, zero usage.
- Later readings: usage between accepted readings.
- Read daily, weekly, or when needed.
- Delivered water and meter rental stay separate.
A company’s metered water product becomes an open job order. The first accepted dial reading sets the baseline; later tickets record usage between readings, whenever the crew takes them.
- Open an order for the company’s metered water product.
- Enter a dial reading daily, weekly, or as needed.
- Keep each accepted reading and its usage on the ticket.
How it helps
Keep the evidence behind the material total.
When quantities are questioned, find the tickets, source, and destination on the job.
- Tickets linked to the material order.
- Accepted quantity separated from remaining need.
- Source records available for billing and cost review.
Keep material orders and their accepted tickets with the job, with the source and destination recorded.
Worked example
Worked example: read a hydrant meter when the crew needs to.
Illustrative readings for an open, metered water order. Read daily, weekly, or whenever the crew checks the meter.
Set up the water line
The office stores a Metered water product under the municipality’s company record and adds it to the job’s import order. Keep a meter label on the line so readings belong to the right meter.
Start with the baseline
The first accepted dial reading is 10,000 gallons. That establishes the baseline and records zero usage; it does not count the meter’s entire lifetime total as water used on this job.
Capture the interval usage
The next accepted reading is 10,750: 750 gallons since the baseline. A later reading of 12,000 records another 1,250 gallons. The two intervals total 2,000 gallons of accepted usage.
Keep corrections and rental clear
A lower reading needs a correction that starts a new baseline with zero usage. A meter swap uses a new line. Meter rental uses its own start/end and rate interval rather than water tickets.
The details that matter
Worked example: accepted tickets determine the quantity.
Illustrative example: a 400-ton import order with accepted and rejected tickets. Follow the quantity first, then review which cost inputs cover that accepted material.
- Three accepted loads
- Tickets of 20, 22, and 18 tons total 60 accepted tons. One additional 18-ton rejected load stays visible as rejected and contributes zero to the accepted total.
- Remaining need
- The open fixed line has 340 tons remaining: 400 minus 60. An open-ended line shows accepted quantity without inventing a remaining target.
- Covered unit cost
- Owners/admins can review material, haul or delivery, fees, and credits against the 60 accepted tons. Covered required components support the unit-cost calculation; the rejected load stays outside its quantity denominator.
- Missing haul coverage
- If the haul rate or a covering delivery line is missing, the all-in amount is unknown. The material price alone is not presented as a complete import cost. Water and meter rental stay on their own order, outside this aggregate unit cost.
Questions
Material Tracking
Can we track hydrant-meter usage?
Yes. The first accepted reading sets a zero-usage baseline. Later accepted readings record the difference. Enter readings when the crew checks the meter; delivered water uses gallons per truck instead.
Does this dispatch trucks or create invoices?
No. It records orders, tickets, and job material context. Truck routing and invoicing stay in other tools.
How is the module included?
Material Tracking is a separate add-on on any plan. It uses the office and foreman seats already on the account, with no dedicated material seat.
How does delivered water differ from metered water?
Delivered water tickets record the gallons on the truck. A metered line records the number on the dial and derives usage from accepted readings on that line. The company product sets the supply type; the foreman selects the order line rather than switching capture methods on the ticket.
Can we photograph tickets and record rejected loads?
Tickets keep the number, quantity and unit, acceptance, source/destination, carrier, and supporting photos. The foreman’s mobile ticket flow supports up to two photos per ticket item. Rejected tickets remain part of the record but do not increase accepted quantity.
Does this automatically reconcile supplier invoices?
No. Orders, tickets, quantities, and entered costs provide a reviewable record. Invoice OCR, automatic accounting reconciliation, broker settlement, and truck dispatch are outside the current module.
Explore further
Related modules and pricing.
Walkthrough
Walk one week of tickets onto the job
Bring one current job and the records your team uses. We’ll demonstrate the relevant workflow and confirm scope, seats, and price.
- Phone 720-772-8681
- Sales sales@cutfill.io
- General hello@cutfill.io
We’ll use these details to respond and focus the walkthrough on your operation.